Entering Transactions

All transactions are entered using the Cashbook Entries function (e.g., receipts, payments, journal entries, etc.).

You decide how you want to organize your transaction entry. Within each batch, the program allocates sequential batch entry numbers to each new entry.

Required Data

Before entering transactions you need to setup the following tables (* indicates optional):

1. Source Codes

2. G/L Accounts (in Cashbook or Sage 300cloud GL)

3. Fiscal period dates in the Sage 300cloud Fiscal Calendar*

4. Distribution Sets*

5. Miscellaneous Codes*

6. Multi-currency Tables in Sage 300cloud Common Services*

The Batch Entry Function will require you to enter:

The Date, Period, Reference/Cheque, Tax Group*, Miscellaneous Code*, Description, Currency Code*, Rate Type*, G/L Exchange Rate* as well as Distribution*.

For tracking your entries the following is required in Batch Entry:

Source Code, Description*, Account, Tax Group*, Tax Authority*, Quantity*, Tax Amount*, Receipt/Payment Amount and Comments (optional).

For allocating to Sage 300cloud Accounts Receivable or Accounts Payable the following is required in Batch Entry:

Source code, Description*, Account, Quantity*, Receipt/Payment Amount, Comments (optional) and allocations (invoices to pay).

Other ways to add batches

You can also add batches to Cashbook by:

• Creating a new batch using the Batch List function.

• Importing batches.

• Retrieving batches from other systems.

• Generating a batch in RecXpress.