Post Batches

Only when a transaction batch is posted will it become part of the actual Cashbook.

You can post batches at any time, and there is no limit on the number of batches you post at one time.

Use the Post Batches Window to post batches of transactions to the Cashbook on a regular basis, thereby keeping your records accurate and up-to-date.

When posting you are able to select the range of batches to post and whether or not to reconcile either all entries or zero amount entries.

Posting does the following:

• Creates debits and credits to the Cashbook bank account.
• Creates an error batch if errors are found in entries.
• Updates the Batch List with the relevant posting information.
• Updates the Posting Journal.
• Updates the General Ledger Listing.
• Updates Tax Services.

Backup your data before posting. Although Cashbook will perform a data recovery (rollback) automatically, this is still no guarantee that it will be successful. The best guarantee is to do a backup.

The posting function posts all un-posted batches in the range you specify, posting individual details in the same order as they were entered into the batches.

During posting, entries with errors, such as duplicate reference numbers or not used manual cheques are placed in a new batch and are not posted.

All errors from the batches being posted together are placed in an error batch which is assigned the next open batch number(s).

If multiple banks are posted an error batch is created for each bank.

Before Posting

Before using this window:

• Print and verify batch listings for the batches you want to post. If necessary, make corrections.

Make sure that:

1. The Ready to Post option has been selected in the Batch List dialog or in Batch Entry.

2. The fiscal periods to which you want to post are defined in your Sage 300cloud Fiscal Calendar and that you have created the next fiscal year if you want to post entries to the last fiscal period of the current year.

3. Entries use source codes, bank charges, miscellaneous codes, distribution sets and tax codes that should exist in the Cashbook.

4. Back up your Cashbook data.

After Posting

Batch status changed: Posting changes the status of batches to Posted on the Cashbook Batch Status Report.

Posting sequence number: Cashbook assigns a unique posting sequence number to each posting run.

The number is printed on the Posting Journal and appears in the Batch List window, allowing you to track data and specify which journals to print.

Partially Posted: Batches that contain transactions such as on-line printed cheque will be partially posted once the cheque has been printed.

The printed cheque updates the Cashbook immediately and the rest of the posting process is completed when the batch is actually posted.

These batches cannot be deleted at any time and must therefore be posted at some point to complete the posting process.