All entries entered into the Cashbook are summarized in the Batch List.
When creating an entry in Cashbook you must add that entry to an existing batch.
All these batches can be viewed in the Batch List form.
There are several methods by which you can keep track of batches in Cashbook.
You can look up un-posted batches in the Batch Entry function, you can print batch listings and you can print a Batch List report to obtain additional information about all batches.
In the Batch List form you have the option to Show only open batches if you leave this option unselected all batches will be displayed.
The Batch List is also used to combine all entries together to form one deposit amount.
To be able to reconcile only the deposit amount against your bank statement it is important to activate the Deposit Slip option (by expanding the Batch List, see further on in this section).
When posting this batch, Cashbook will add together all entries in the batch to form one posted transaction.
When performing reconciliation the deposit number should be used to recall the entry.
It shows details of Batch number, Bank, Description, Ready to Post option, Batch Type, Status, Entry Type, Total Debit/Credit, No. of entries, Posting Sequence, Date Created, Date Last Edited, No. of errors and Ledgers.
These details can be viewed on the screen or printed.
If printed, it will report on all batches since the last time the report was cleared or for the range of batches that you specify.
When printing the Batch Status Report, an option is displayed to clear deleted and posted batch information.
The Batch totals indicate the actual amount of a posted batch. The Batch totals indicate the actual amount of posted batch. If any errors exist when posting, the entries producing the errors are not posted, and their amounts are not included in the gross posted amount.
Use the Batch List window to do the following:
Review which batches have been printed or posted
Review batch totals
Delete existing batches
Create new batches (opens the Batch Entry window)
Open existing batches to review and edit (opens the Batch Entry window)
Tip: By double-clicking in the Posting Sequence column on the posting sequence number, you can drilldown to Posting Journal Print. Similarly, double-clicking in the No. Of Errors column on the number of errors will drilldown the Posting Journal Errors with the relevant entries highlighted.