Field

Value

Batch ID

Cashbook assigns a sequential batch number to each new batch you create.

Posting includes the batch number with each transaction detail in a batch, so you can trace a posted detail batch to the original batch entry.

You use the batch number to select the batch for editing and for posting.

Batch Description

You can enter a 30 character description for the batch e.g. Cheques from Payroll, Journals, etc. If the batch is a deposit batch this description will be used as the main description for the transaction once it has been posted to Cashbook.

Batch Type

Three batch types can be created:

• Normal - all Cashbook entries

• Transfers - transferring money between banks.

• EFT - If the batch is an EFT batch and you want to generate an EFT file to upload to your bank to process an EFT payment run select the EFT option.

EFT Process Date

If the batch is an EFT batch and you want the EFT processing to take place at a date later than the batch date enter the date at which you want the EFT file to be processed in the EFT Process Date field.

Single Reference

The Single Reference batch in Cashbook operates the same as a Deposit batch whereby all the entries in a batch are posted through to the Bank Reconciliation with one Reference Number reflecting the total of the batch.

The difference between a Single Reference batch and a Deposit batch is a Single Reference batch can contain both Receipt and Payment entries where as the Deposit batch can only contain Receipt entries.

The entries in a Single Reference batch can not be printed online.

Deposit Slip

If all the amounts entered in the batch have been deposited into the bank on one deposit slip, you must activate this option.

When Cashbook posts the batch, all the entries in this batch are combined to form one transaction amount in the Cashbook.

Deposit No / Single Reference No

Either accept the deposit/single reference number generated by Cashbook or enter your own deposit/single reference number e.g. 01012010.

Deposit / Single Reference Prefix

Enter a prefix to add to the beginning of the deposit/single reference number e.g. DP/SR.

Button

Select

Save

Choose the Save button, the Batch Control Details window closes with the Batch Entry Window displaying.

Close

Select the Close button and if you made any changes you are prompted “Do you want to Save Changes to Batch Number?”

Select Yes to save changes, No to discard changes and Cancel to cancel closing the Batch Control Details window.