Security

Authorisations only apply to Payment batches. If the Only EFT Batches option is selected, then only EFT batches will require authorisation.

To ensure authorisations are not delayed due to user availability, authorisations allow for the following:

More than one user with the same authorisation level.

Select the Override option for Users on Level 2 or Level 3. These Users can then authorise the levels below.

Changes cannot be made to Authorisation settings If there are unposted batches for the selected bank. Only a new user can be inserted.

Note: Ensure the 'Edit Other Users' Batches' flag is enabled in Security Groups. When enabled, the user can view and authorise all assigned batches. If disabled, the user will not have access to authorise batches created by others.

Field	Value
Use Security	Tick the Use Security check box if you want to restrict user access to the bank.
Number of Authorisations	Select the number of authorisations: None - If you wish to have no authorisations, select this option. One - If you wish to have one authorisation, select this option. Two - If you wish to have two authorisations, select this option. Three - If you wish to have three authorisations, select this option.
EFT Batches Only	Select this option if you want to authorise EFT batches only.
Force Listing of EFT Audit List	If you select this option, it mandates the printing of the EFT Miscellaneous Audit List before authorising EFT batches. This ensures that any changes to bank details are reviewed before the batch can be authorised.
User ID	If you select to Use Security you have to grant Users access to the bank. Select the User ID to which you want to grant access rights.
User Name	Name of the user e.g., Admin, Marie.
Default Bank	Select the Default Bank option if you want this bank to be the default bank for the user instead of the Default Bank setup in C/B Options.
Use Password	Select the Password option if you wish the User to be prompted for a password when accessing the Bank Reconciliation and printing the Cashflow, Cashbook, Source Journals and Tax Tracking reports.
Min. Func Amount	Enter a Minimum Functional Amount by User to control the minimum amount a user can enter per entry.
Max. Func Amount	Enter a Maximum Functional Amount by User to control the maximum amount a user can enter per entry.
Authorise	Select 'Yes' to grant the user authorisation rights. The authorisation setup fields cannot be modified if there are outstanding batches for this bank, unless it's a new entry.
Authorisation Level	Defines the authorisation sequence for the user. Levels range from 1 to 3, with Level 1 being the first to authorise, followed by Level 2, and then Level 3. Users must authorise in order, with Level 1 acting first. If multiple levels are required, the batch cannot be fully authorised until all assigned levels have completed authorisation.
Override	Users with Authorisation Levels 2 and 3 can override the levels below them—Level 2 can override Level 1, and Level 3 can override Levels 1 and 2. This is useful if the assigned users are unavailable. Select 'Yes' to allow overrides or 'No' to require each user's authorisation. Note: If override is set to 'No', you must wait for the authorised user to authorise before posting the batch, or you will receive the following error: "Batch xxx has not been approved by the authorised users in Batch List."