These are produced using the Batch Entry window in the Cashbook.
When creating a new batch, batch type “normal entries” is selected.
When entering cheque information, after each entry is saved, you have the option of printing the information immediately to a file or printer.
Cheques can be printed on their own or with an advice attached either above or below the cheque.
When printing advices, ensure that the number of detail lines has been specified correctly
When printing an on-line cheque the Reference field is left blank, as the next cheque number is from the bank locations.
The “next cheque number” can be changed in the bank locations or when printing the actual cheque.
However, if the cheque number is changed at entry time, it is not saved in the location.
Cheque amounts are produced in word format, and the specification can be designed to suite the requirements of your company or business by using Crystal Reports.
Sample cheque and advice formats are provided with your Cashbook.
It is advisable to modify these reports to your own specific requirements using Crystal Reports. Please refer to Reports for more information.
Once a cheque, void cheque or alignment has been printed, it is posted to the Cashbook immediately.
The following can occur when printing cheques:
An alignment can be printed. The Cashbook will be updated with a zero amount entry.
The cheque can be rejected after printing. This transaction will be marked as void and the Cashbook will be updated with a zero amount entry.
The cheque can be accepted. The Cashbook will be updated with the correct cheque amount and the entry cannot be changed or deleted.
The Batch Status becomes partially posted after a cheque has been accepted.
All cheques printed, voided or used for alignment will appear on the Cheque Register.