Batches are automatically created with an incremental batch number generated by Cashbook.
To modify an existing batch, you would choose the relevant batch number to edit.
If after creating a batch you decide you do not want to enter transactions and wish to exit out of the function, the program will count this as a batch.
This empty batch must then be deleted, posted or edited.
If you choose to edit the batch, you can enter transactions just as you would to a new batch.
In Batch List, you can enter a description of up to 30 characters for each batch, for example, "Month-end Cheques".
The description would be printed on the batch listing and on the Batch Status Report or when posting deposit slips and Single Reference batches.
The batch description is used when posting deposit slips and Single Reference batches.
There are several methods by which you can keep track of batches in Cashbook.
You can look up un-posted batches in the Batch Entry function, you can print Batch Listings and you can print a Batch Status Report to obtain additional information about all batches.
The Posting Journal will print information on all posted batches.
By choosing the Delete button in Batch List, Cashbook allows you to delete an entire batch before it is posted.
If you require a record of the batch to be deleted, you must print a batch listing of the batch before deleting.
You cannot re-use the number assigned to a deleted batch, and it will be listed as deleted in the Batch List Report.
Once entries are deleted they cannot be recalled.
Posted batches cannot be deleted.