Field

Value

Use Security

Tick the Use Security check box if you want to restrict user access to the bank.

Number of Authorisations

Select the number of authorisations:

• None - If you wish to have no authorisations, select this option.
• One - If you wish to have one authorisation, select this option.
• Two - If you wish to have two authorisations, select this option.
• Three - If you wish to have three authorisations, select this option.

EFT Batches Only

Select this option if you want to authorise EFT batches only.

Note: If you have selected EFT Only, then only EFT Batches will display 'No', 'Yes', or 'Partial' for authorisations, while all other batch types will show N/A.

Force Listing of EFT Audit List

If you select this option, it mandates the printing of the audit list before authorizing EFT batches. This ensures that any changes to bank details are reviewed before the batch can be authorised.

User ID

If you select to Use Security you have to grant Users access to the bank. Select the User ID to which you want to grant access rights. 

User Name

Name of the user e.g., Admin, Marie.

Default Bank

Select the Default Bank option if you want this bank to be the default bank for the user instead of the Default Bank setup in C/B Options.

Use Password

Select the Password option if you wish the User to be prompted for a password when accessing the Bank Reconciliation and printing the Cashflow, Cashbook, Source Journals and Tax Tracking reports.

Min. Func Amount

Enter a Minimum Functional Amount by User to control the minimum amount a user can enter per entry.

Max. Func Amount

Enter a Maximum Functional Amount by User to control the maximum amount a user can enter per entry.

Authorise

This is the column where you can grant the user authorisation rights. Double-click to change the value from 'No' to 'Yes' if you want the user to authorise the batch. If the value remains 'No', the user will not have the right to authorise the batch.

Authorisation Level

Defines the authorization sequence for the user. Levels range from 1 to 3, with Level 1 being the first to authorise, followed by Level 2, and then Level 3. Users must authorise in order, with Level 1 acting first. If multiple levels are required, the batch cannot be fully authorised until all assigned levels have completed authorisation.

Override

Override authorisations if a user is unavailable to authorise.

Select 'Yes' to override or 'No' to require each user's authorisation.

Note: If override is set to 'No', you must wait for the authorised user to authorise before posting the batch, or you will receive the following error: "Batch xxx has not been approved by the authorised users in Batch List."