Cheques and Advices

Cashbook allows you to print Cheques, Advices and Cheques and Advices together.

Cheques can be printed in two different ways in your Cashbook.

Either you can print them one at a time directly from you batch entry screen (on-line) as you enter the payment or you can print a run of cheques (auto cheques) for multiple payment entries.

To print cheques on-line, click on the Print button once you have entered the payment.

The Print Option window will appear, and you can select your Location, Next Cheque Number, Report Style, Report Format, Lines per Page and Specification Form.

The report style will determine whether you are printing only Cheques, only Advices or Cheques and Advices together.

To print a run of cheques, choose the C/B Transactions | Cheque/Receipt/Deposit Forms menu option and the C/B Cheque/Receipt/Deposit Forms window will appear.

Select the Cheques option, choose the Bank which you would like to print cheques from as well as the range of batches you wish to print from.

You can now select your Location, Next Cheque Number, Report Style, Report Format, Lines per Page and Specification Form.

Once you have made your selections, click on the Print button to print your cheques.

The Report Style will determine whether you are printing only Cheques, only Advices or Cheques and Advices together.

The specification forms are:

File Name

Report Title

1. Cheques

 

CBCHQB

On-line Cheques

CBCQADAP

Cheques/Advices (A/P Invoices)

CBCBQBBC

Block Cheque Format

2. Advices

 

CBADVB

On-line Advices

CBADVBAP

On-line Advices (A/P Invoices)

CBADVA

Continuous Advices

3. Cheques & Advices

 

CBCQAD

Cheques and Advices

CBCQADAP

Cheques/Advices (A/P Invoices)

The files which are linked for the printing of Cheques, Advices and Cheques & Advices are:

  1. Batch List

  2. Batch Detail

  3. Batch Header

  4. Batch Miscellaneous

  5. Account Data

  6. Bank Accounts

Use the Smart Linking function in Crystal Reports’ Visual Linking Expert to best link the files.