Cashbook offers you the facility of labeling your transactions with a source code that identifies the type of transaction it is - a Payroll disbursement, a Vendor’s payment, a Debtors Receipt and so on.
This function is a tool that allows you to analyze your transactions into large or small categories that may be required for special reporting and auditing.
A Source Code is allocated to each entry in your Cashbook to identify the source where the transaction originated and the type of transaction it is.
A report provided by Cashbook called Source Journals will print posted transactions by source code sequence.
You define all the source codes you need to assign to transactions and enter a relevant meaningful description.
You can also enter Entry Defaults, these being: Description text, G/L Account, Comments, Tax Class and Amount. These default details will display during batch entry.
If you do not require the default details, leave these fields blank.
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Field |
Value |
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Source Code |
You can type in a four-character source code you require or if you wish to modify an existing source code, click on the Finder box or press your F5 key while in the field. Source codes can only be upper case. |
|
Source Code Description |
Type in a relevant meaningful description for this source code. |
|
Entry Defaults |
When using a source code at time of entry, you can set up default field values to be displayed. This is useful for speeding up data entry. E.g. a description of 'Journal number:' will only require the operator to enter the journal number. |
|
Description |
Enter the text description you require. |
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Account |
This is a G/L Account, click on your Finder box or press F5 in the field. The Account Finder displays. Select the Account you require, the description displays to the right of your account. |
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Amount |
If you require a default amount for this Source Code, click on the field and enter the amount. The sign for the amount must also be entered if you are entering a payment. |
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Comments |
Enter any relevant comments you may require. Comments can be up to 250 characters long. |
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Tax Class |
If you require a default tax class for this source code, enter or select a tax class from the finder. The tax class will only be required if tax tracking has been activated in the bank options and will override the default tax class setup for the bank. |
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Tax Included |
Select a default Yes or No depending if tax is included for this source code Tax Authority. This default will appear in your Batch Entry when entering data. |
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Button |
Select |
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Save |
Select the Save button to save changes. |
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Delete |
Select the Delete button to delete the Source Code. |
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New |
Select the New button to create a new Source Code. |
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Close |
Select the Close button to close the Cashbook Source Codes form. |