Recommended Procedures

Daily:

1. Ensure that all data in the interfaced module (if any) is up to date.

2. Ensure that General Ledger Codes in the stand-alone system are up to date.

3. Process your entries for the day.

4. Post the batches of entries to your Cashbook.

5. Print Posting Journals.

6. Reconcile Cashbook to the latest Bank Statement.

7. Print any further reports that may be required.

8. Back-up your Cashbook data.

Monthly:

1. Before processing the period-end routine, ensure that you have backed up your data.

2. Print Cashbook and Bank Reconciliation's. Ensure that the balance as per your Bank Statement agrees with the balance reflected on your Reconciliation in the Cashbook.

3. Transfer the transactions to the General Ledger in detail or in consolidated form (totals only for each Account Code).

4. If running a stand-alone Cashbook, print and clear the G/L Transactions listing.

5. Print the Cashbook, the Bank Reconciliation, the Cheques Register and any other reports deemed necessary.

6. Clear reconciled items. This function will transfer the reconciled entries from Cashbook to the Cashbook History file.