Field

Value

Mode

There are four modes with which you can allocate transactions:

• Select - selecting the invoices from a list

• Prepayment - paying an invoice that has not been posted yet

• Unapplied – only for Accounts Receivable, if you do not want to allocate to any invoices.

• Apply Document – if you wish to apply a prepay, unapplied cash or credit note to exist invoices.

Show

Choose the type of transactions you wish to see: All, Invoices, Credit Notes and Debit Notes.

Order

Choose the display order of the transactions.

Starting Document

Enter the starting document number to start the invoice display from.

Apply

Either use your mouse to click on the cell or your spacebar to apply or unapply the outstanding amount. If the description is 'Pend', another batch has already applied a payment to this invoice. You will only be able to apply what remains as the remaining amount plus pending amount of the invoice.

Payment Amount

You can also enter the payment amount manually. This amount cannot exceed the invoice amount.

Discount Allocation

Enter the discount amount here. This amount will be calculated by Cashbook based on the payments terms setup in the different programs.

Remaining Amount

Whatever remains for the original amount outstanding will be displayed in this column.

Ref:

If you wish to find a document in the list displayed enter a Document Number in the Ref: field and select the Zoom arrow to proceed to the document number in the allocation grid.

Auto

If you have selected auto-allocate in the bank profile, Cashbook will apply the unapplied amount automatically to invoices outstanding. Discounts will also be calculated if you have selected the option.

Once you have allocated the unapplied amount to the required invoices select Close to return to the Entry form or Add or Save to be able to enter adjustments for an allocation line.

Button

Select

Add

Choose the Add button to add the batch entry and save changes to an existing batch entry.

Adjust

Choose the Adjust button to enter an adjustment.

Jobs…

Select a job-related invoice to allocate to, and then click the Jobs button to open the Project and Job Costing Apply Details form where you can specify how to apply receipts to invoices that use different contracts, projects, and categories.

Close

Select the Close button to close the Apply Amounts window.