Field

Value

Location

Specify if the optional field you are defining is for Cashbook Batch Header or Batch Detail.

Optional Field

Select the optional field code for each optional field you are defining.

Optional Field Description

The description of the Optional Field.

Value Set

If you want to set a default value for the optional field, double-click in the Value Set column to change it to Yes.

Value Set field alerts the data entry clerk that a seemingly blank optional field actually has an entry. By looking at the Value field, you cannot tell whether it has a “blank” default value or no value at all.

Default Value

Type or select the value that the program will display as the default for the optional field.

If the optional field you selected requires validation, select a value that is defined for the optional field in Common Services. If the optional field allows blanks, you can leave the default value field blank.

If the optional field does not use validation, do one of the following:

• Select a value that is defined for the optional field in Common Services.

• Leave the field blank.

• Enter a combination of alphanumeric or special characters and spaces.

The entry must be consistent with the type of field (text, number, date, amount, and so on) and must not exceed the number of characters specified for the optional field. In a Yes/No field, you can enter only Yes or No.

Value Description

The description of the Optional Field value.

Required

To make the optional field mandatory, double-click in the Required column to change it to Yes.

During data entry, if an optional field is required, but does not have a default value, you must fill in the field before you can proceed.

If the optional field has a default value, you can accept the value that appears or assign a different one.

Auto Insert

If you make an optional field a required field, the Auto Insert field changes to Yes.

Select Yes in the Auto Insert field if you want the program to display the optional field and its default value on the form for the type of optional field when you set up new records or enter transactions.

Select No if you do not want the optional field to appear automatically.

Button

Select

Save

Select the Save button to save changes.

Delete

Select the Delete button to delete the Optional Field.

Settings

If the optional field you are defining is for a transaction:

Click the Settings button.

In the Settings form, specify the types of accounts for which this optional field can be passed to General Ledger when you post transactions.

If you use Project and Job Costing, select the Billings option if you also want Cashbook to update the contract in Project and Job Costing.

Click Close to return to the Optional Fields setup form.

Click Save to save your changes.

Close

Select the Close button to close the Cashbook Optional Fields form.