Multiple Entries

You can match one or more Cashbook entries to one or more imported bank statement entries by selecting the Multiple Mode.

• The first time you select Multiple you are prompted with a message “Would you like to create a new Multiple Match ID?”
• Select Yes to initiate a new Multiple Match ID.
• If you select No you are prompted with a message “In order to continue in Multiple Match mode, please click on the Multiple Match ID column to create a new Multiple Match ID.”
• Click on the Multiple Match ID column heading to initiate a new Multiple Match ID.

The Multiple Match ID serves to identify the selection of Cashbook and imported bank statement entries, which are matched together in the Multiple Mode, to arrive at the same total amount for the selected Cashbook entries as the total amount for the selected imported bank statement entries.

• After initializing the Multiple Match ID, select the imported bank statement entries and Cashbook entries you wish to match together by changing the No in the Used column to Yes for all the entries matched together for the particular Multiple Match ID.
• The entries matched together in Multiple Mode for a particular Multiple Match ID can only be posted through to the Cashbook bank reconciliation and RecXpress History once the total amount of all the Cashbook entries selected matches the total amount of all the imported bank statement entries selected.
• If the total amount of all the Cashbook entries selected do not match the total amount of all the imported bank statement entries selected (for the particular Multiple Match ID) and you wish to generate an adjustment entry to bring the total Cashbook amount in line with the total imported bank statement amount.
• Change the No to Yes in the Multiple Error Line field of the Bank Statement entry for which you want to generate an adjustment with the variance amount between the total amount of the bank statement entries and the total amount of the Cashbook entries (for the particular Multiple Match ID).
• Once you have set the Multiple Error Line field to Yes for the bank statement entry, select the Batch button and then select Yes when prompted “Are you sure you want to create a Cashbook batch with the variance amount of the selected entries matched in error?”
• Once you have generated and posted the RecXpress Adjustment batch in Cashbook the Adjustment entry with the variance amount will reflect under the Cashbook entries in the Multiple Match ID and the Statement Total and Cashbook Total are equal.