Field

Value

Print Cheques

This function lets you print three types of forms, cheques, receipts and deposits.

Choose Cheque as the form to print.

Print Cheques Bank Code

Cheques must be printed by bank. Choose the bank you want to print cheques for. Once selected, the Bank name is displayed and the location data is displayed in the Options frame. Clicking on the location row will activate the correct location to use for printing.

Batches

You can print multiple batches at once. Only entries that are payments will be used to print cheques. Enter the From and To Batch numbers you require for this cheque run.

Cheque Options

The Cheque options that were set up when creating the bank are displayed. These can be edited if required. You can edit any cell of your cheque form columns by clicking on the cell and entering or selecting information. The information that is changed will not be saved back to the location file once you exit from the program. The only information that is saved is the next cheque number, unless you change the starting cheque number at this point.

Print Destination.

If you select to print continuous cheques the program increments the next cheque number for that particular location.

Alignment Source

When alignments are printed Cashbook will use this source code for the posted void cheques.

Accept/Reject Printed Cheques

Once the cheques have completed printing the Accept/Reject form is displayed.

Accept All the Cheques

If you are happy that all the cheques were printed correctly, toggle this option on and press Continue.

Reject All the Cheques

If ALL the cheques were not printed correctly, toggle this option on and press Continue.

Partially Accept

If some cheques are acceptable, toggle this option on.

Accept until cheque number - enter the last cheque number that was printed correctly. All batch entries before and including this cheque number will be posted to Cashbook as valid cheques. If you override the last cheque number the Reject until cheque number field is activated.

Reject until cheque number - the last cheque number that can be printed is placed in this field. Override the value if you did not print all the cheques and you do not want to reject all the cheques.

Cashbook does not know how many cheques were printed as Crystal Reports does not feed this information back to Cashbook.

Cheques available to print in the batches:

50

Cheques printed:

40

Cheques printed correctly:

30

Cheques to be rejected:

10

Cheques not printed:

10

Partially Accept option:

True

Accept until cheque number:

30

Reject until cheque number:

40

Post as valid cheques:

30

Post as void cheques:

10

Ignore entries:

10

Field

Value

Print Receipts

This function lets you print three types of forms, cheques, receipts and deposits.

Choose Receipt or Deposit slip as the form to print.

Print Receipts Bank Code

Receipts must be printed by bank. Choose the bank you want to print cheques for. Once selected, the Bank name is displayed and the location data is displayed in the Options frame. Clicking on the location row will activate the correct location to use for printing.

When printing deposit slips only the following fields are retrieved from the bank - next deposit number, prefix and deposit slip specification.

Use un-posted batches

You can print receipts from either posted or un-posted transactions.

You cannot renumber the receipts printed from posted transactions.

Ranges

• Batches - You are able to print multiple batches at once. Only entries that are receipts (debits), or batches that are marked as deposits will be used for print. Enter the from and to batch numbers you require for this print run.

• Receipts- if posted transactions are selected receipts will be printed using the existing receipt numbers that were posted with the entry.

• Deposits - if posted transactions are selected, all entries with debit amounts are printed.

Receipt Options

The receipt options that were set up when creating the bank are displayed. These can be edited if required. You can edit any cell of your cheque form columns by clicking on the cell and entering or selecting information. The information that is changed will not be saved back to the location file once you exit from the program.

If you are printing batches, the next receipt number is saved back to the location.

Once you are satisfied that the receipt options are correct you must select the print destination.

If you select to print continuous receipts the program increments the next receipt number for that particular location.