This function will allow you to either delete reconciled transactions from your Cashbook or place the reconciled transactions in the History file.
Clearing your reconciled entries will shrink your database by removing all reconciled transactions up to the date you have defined unless you have selected to keep history then the transactions will be placed in the history file.
If you have selected to keep history you also have the option to clear the history file up to a date you define.
Only entries that are reconciled in full are removed.
It is not necessary to clear entries from Cashbook as there is no limit as to how many posted entries Cashbook can keep.
You could perform this function if:
You have too many months of information.
Processing is slowing down too much.
Before performing this function you should make a backup of your data as the Cashbook (and Sage 300) files will be extensively altered
|
Field |
Value |
|
Clear Cashbook Transactions Bank Range |
Toggle on or off the banks you wish to run this function for. |
|
Clear Until Date |
Enter the date you want to clear entries until. You should choose a date that is the end of a month as it will be easier to synchronize. To change the date double click on the field with your mouse, and click on the calendar icon to select the correct date you require. Or double click on the field then type in with your keyboard the date you require. |
|
Clear History |
Select if you wish to clear entries in the history file. |
|
Clear History Until Date |
Enter the date you want to clear entries in the history file until. |
|
Button |
Select |
|
Clear |
Select the Clear button to clear the selected entries. |
|
Close |
Select the Close button to close the Clear Cashbook Transactions window. |
The following is performed when using this function:
All transactions that have been reconciled in full are removed from the Cashbook.
After the reconciled transactions have been cleared, the Cashbook balance is recalculated to bring forward the new Cashbook Opening Balance.